Did you follow all the talks of the Business Management Workshop? Professor Fábio Pegorari, who teaches Time Management, brings in this article a summary of the Management Tools, such as 5W2H and the GUT Matrix, which was the subject of his talk.
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By Fábio Pegorari, Time Management professor at Fapuga
The 5W2H Tool
The 5W2H tool was created by professionals in Japan’s automotive industry as an auxiliary tool for using the PDCA cycle (Plan, Do, Check, and Act). Used mainly in the planning phase, its application was practical, for better organizing the flow of processes, deadlines, and responsibilities that had to be carried out efficiently and effectively.
This methodology stands out in the business’s operational action plan, on the premise of listing what will be done, why, where, who will be responsible for the task, when and how it will be carried out, as well as its funding sources.
The 5W acronym in English stands for:
What (what will be done?)
Why (why will it be done?)
Where (where will it be done?)
When (when will it be done?)
Who (by whom will it be done?)
The 2H acronym in English stands for:
How (how will it be done?)
How Much (how much will it cost?)
This tool is an important management component because it lists activities, deadlines, operational flow, and procedures and protocols for better management and daily monitoring of tasks by the manager.
GUT Matrix
The GUT Matrix acronym stands for Gravity (severity), Urgency, and Tendency (trend) of a problem. We know that a manager’s routine is quite complex, and it is worth using this tool, since it helps solve everyday problems and makes it possible to quantify them according to how their severity evolves.
The priority matrix was developed by authors Charles H. Kepner and Benjamin B. Tregoe in 1981, with the purpose of solving multiple problems.
In our contemporary daily life, we can see how much this tool can help managers in decision-making, leveled from strategic/tactical planning and applied rigorously to the daily (operational) and dynamic processes of management.
Business Management Workshop
Between October and December 2021, a series of talks given by Fapuga professors took place: the Business Management Workshop. If you missed any content, there’s no need to worry. In the student portal, in the events tab, you can watch all the talks.
You can also keep up with everything here on the Fapuga blog, as we will have several articles about each talk given.
What did you think of this content? Leave your comment and tell us how important this progress is in your journey. 😉
